Town of Weathersfield

Executive Assistant

Ascutney, VT 05030
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regular

Job Type

part-time

Job Status

some-college

Education

$30,000 - $50,000

Salary

No Travelling

Travel

Mid Level (2-10 years experience)

Career Level

  • Answers and reviews telephone calls, emails, and other inquiries, directs or screens calls as needed and makes appointments for the Town Manager
  • Conducts internal audits, supervises the preparation of monthly statements of accounts showing the status of appropriations, expenditures, and remaining balances.
  • Maintains a General Ledger and journal for the recording of all transactions.
  • Assists the Town Manager with forecasting, projecting, and long-term financial planning.
  • Prepares, analyzes, and interprets financial reports and/or studies.
  • Works closely with the Town Treasurer to administer Town deposits and accounts in all forms.
  • Processes warrants and bills payable, checking for sales tax, mathematical accuracy, vendor and account numbers, and other related issues for all town departments.
  • Supervises office purchases and bill payments.
  • Responds to other routine requests independently.
  • Proofs and verifies Town Department individual payrolls, including pay rates, hours worked, account numbers, mathematical accuracy, and contractual basis of payments.
  • Supports Town Manager in grant submission, tracking of grant revenue and receipts, and publishing results.
  • Assists in the submission of claims to insurance agencies for property damage, accidents involving town vehicles, etc. and maintains files.
  • Undertakes special projects as assigned by the Select Board and Town Manager independently.
  • May assist in proving monthly cash receipts.
  • May assist in balancing specific accounts monthly with the Treasurer, Collector or other departments.
  • Prepares and executes presentations on various subject matters as assigned by the Board of Selectmen and Town Manager.
  • Respond to requests from other departments, including school dept., for information and assistance with special project.
  • Perform other duties as assigned and in conjunction with other town departments.

Requirements

  1. Proficient computer skills, including Microsoft Excel, Outlook, and Word.
  2. Strong research, analytics and presentation skills for communication to team.
  3. Knowledge of administration, management and bookkeeping procedures.
  4. Knowledge of purchasing and payroll procedures.
  5. Excellent interpersonal skills and team building skills.
  6. Strong analytical and problem solving skills.
  7. Balanced decision making skills.
  8. Highly effective verbal and listening skills, communication skills.
  9. Superior organizational skills with attention to detail and high level of accuracy.

Benefits

  • Flexible Schedule (to be negotiated during the interview process)
  • Benefits
  • Paid Time Off (Sick, Vacation)

$17-$30 / hr (depending on experience) 25-35 hours per week.

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Job Details