Office Administrator Assistant – Bangor

Freightliner of Maine Inc is Growing!

We are looking for a Office Administrator Assistant at our Bangor location.

We are a family owned, fast-paced Freightliner, Western Star, ThermoKing, and Mitsubishi dealer with locations from Houlton to Westbrook, Maine. We are open two shifts, five days a week, one shift on Saturday. FOM is currently Elite Support Certified in all areas of Parts, Service, and Sales at our Bangor location. Elite Support includes facility, procedural, and culture changes, as well as improving a customer first experience. Part of that customer first experience is keeping the company working together as a team towards a unified goal. A Office Administrator Assistant is part of that team supporting the internal employees.

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Proven skills in the following:

Clerical functions including knowledge of Credit, A/P, A/R & misc. General Ledger

Accuracy

Attention to detail

Promptly finish tasks

Phone skills

Office equipment use

Ability to work well with people

Confidentiality

Knowledge of word processing and spreadsheeting software programs

Willingness to do what it takes to accomplish the job in a small office setting

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Duties:

Work closely with Credit Manager and Accounting Manager

Credit functions/tasks as needed including issuing credit overrides, credit app research and filing

Daily Cash/COD account reconciliation and follow up with parts and service depts

Calling customers for payment information and account review/reconciliation

Running customer credit card payments

Assisting Tire Dept. when needed for phone overflow, processing A/P invoices, etc.

Administration of employee uniform program

Ordering office supplies/forms

General Ledger account reconciliations including follow up when necessary

Misc. bank statement reconciliations

Reconcile parts inventory daily/monthly

Reconcile fuel inventory daily/monthly and ordering

Asset tracking/spreadsheet maintenance

Backup for A/R clerk for deposits and cash application

Backup for A/P clerk for coding, matching and payment of invoices

Backup for Equipment Sales Administrator if needed

Other duties as necessary